X-1FBO Updates V.2.4.50 - 19

We’ve made updates that simplify daily workflows, improve reporting accuracy, and enhance overall performance. Here are the highlights you’ll notice right away.

Highlights in This Release

POL Service Requests — “From” and “To” Options
​Issue: POL service requests did not display the From and To location lists if the service master item was something other than Aircraft Towing.
​Fix: The system now correctly displays the location lists regardless of the service master item, ensuring POL services show accurate From/To values.

X-1 Cafe — Pricing History Date Filters
​Issue: In the Update Pricing & View History screen, the Start Date and End Date filters did not work correctly. Selecting values returned errors or failed to display results.
​Fix: Date filters in Pricing History now function as expected, allowing accurate filtering by Start Date, End Date, and Created On fields.

Recurring Invoices — Tax Recalculation
​Issue: When creating recurring invoices, the system was not recalculating taxes correctly after a payment method was selected. This caused invoices to be created without the applicable tax.
​Fix: Recurring invoices now recalculate properly based on the payment method, ensuring the correct tax is applied.

AEG Contract Fuel Card Payments
​Issue: Statements were incorrectly including card payments linked to AEG contract fuel invoices, even though the associated invoices were not listed.
​Fix: Statements now correctly exclude card payments for AEG contract fuel invoices unless the related invoice is also included.

Bulk Payments — Running Statement Report
​Issue: The Running Statement report was showing individual card payments tied to each invoice instead of consolidating them under the bulk payment reference.
​Fix: The report now correctly shows one consolidated bulk payment entry with its associated invoices, ensuring accurate reconciliation.

Accounting Hub — Card Payment Refund Error Handling
​Issue: When processing a card payment refund without an AR Account configured, the system did not display the Missing GL Account error message.
​Fix: The system now correctly displays the Missing GL Account error when attempting a refund without the required AR Account, ensuring issues are flagged immediately.

Accounting Hub — Cash Receipt Refund Posting
​Issue: When refunding a cash payment, the system incorrectly posted the refund as a sale instead of a refund, causing reporting inaccuracies.
​Fix: Refunds for cash payments are now posted correctly as refunds, ensuring accurate accounting and reporting.

Pricing Rules — DST Date/Time Shift
​Issue: When creating or editing pricing rules, date and time values could incorrectly shift by 1 hour or 1 day depending on Daylight Saving Time (DST) or system date settings.
​Fix: Date and time values in pricing rules now remain consistent, unaffected by DST or system date configuration.

QTPOD — Validation Error in Limited Access Lock Period
​Issue: Users with Limited Access permissions encountered an error when importing invoices if only one lock period existed. The system attempted to fetch a closed date from a previous period that didn’t exist, resulting in a null error.
​Fix: The system now handles single lock period scenarios correctly, preventing null errors and allowing users with Limited Access to proceed without issues.

AEG Fuel Releases — Clearer Display of Multiple Tail Numbers
​New: For AEG fuel releases that include multiple tail numbers, X-1FBO will now display “Multiple Tail Numbers” instead of “ANY AIRCRAFT.” A tooltip shows the specific tail numbers associated with the authorization.
​Benefit: Prevents confusion between “ANY AIRCRAFT” (which must be explicitly sent by AEG) and AEG releases that simply include multiple tail numbers. Users now see exactly which tails are authorized without misinterpretation.

Phillips 66 Rewards — Invoice Availability
​New: The Rewards button on invoices will now only display when the payment is processed online. For invoices created with an offline payment, the Rewards button will no longer appear. If a reward needs to be created for an offline payment invoice, it must be done through the standalone Rewards modal.
​Benefit: Ensures rewards are only created with complete and valid payment data, reducing errors and confusion.

Recurring Invoices — Download Button in Email
​New: Recurring invoice emails no longer include the PDF as an attachment. Instead, they now feature a secure “Download Invoice” button, similar to the Payment by Email functionality.
​Benefit: Improves security and clarity by ensuring users always access invoices through a secure, unique link rather than receiving large file attachments.
​Note: This update has been live since August 28, 2025, to prevent attachment issues with recurring emails generated starting on September 1, 2025.

Statements & Running Statements — AR Payment Date Display
​New: Customer Statements and Running Statements now display the Received Date of AR payments instead of the Activity/Posting Date.
​Benefit: Ensures payment reporting is accurate and consistent with what was actually received, improving clarity for both customers and accounting teams.

Recurring Invoice Report — Improvements
​New: The Recurring Invoice Report (previously named Next Occurrence) has been updated with clearer naming, new fields, and formatting changes.
​Benefit: Provides better visibility into invoice details and easier analysis through both PDF and Excel outputs.

Key Updates:

E-Tickets — Automatic Validation Setting
​New: When enabling “Create Automatic Fuel Operations” in Fuel Management > Settings > E-tickets, the system now automatically checks “Validate ETickets on X-1 FBO.” This option is required for automatic fueling and cannot be deselected while auto-fueling is active.
​Benefit: Ensures correct setup for automatic fueling, reducing configuration errors and missed fuel operations.

TCS Hub Integration — Support for New Data Fields
​New: X-1FBO is now prepared to receive and process additional custom fields from TCS Hub.
​Benefit: Ensures compatibility with TCS Hub’s latest data format and supports FBOs that require these new fields. This update is seamless and does not require configuration changes in X-1FBO.

X1TRX Integration — Request History Accuracy with Multiple Requests
​New: When a tail has multiple requests logged at the same time, the system no longer overwrites timestamps or omits history data. Each request now maintains its own time entry, and history displays correctly.
​Benefit: Ensures accurate tracking of requests and eliminates data loss when multiple requests share the same timestamp.

SinglePoint — Commercial Flights from X1TRX
​New: SinglePoint’s TRX screen now displays commercial flights received from X1TRX alongside existing flights. A new setting in FBO Profile > Request tab allows you to control this behavior with the checkbox “Hide Commercial Flights from TRX View in SinglePoint.”
​Benefit: Provides a more complete and centralized view of flight operations while giving each FBO control to show or hide commercial flights as needed.

Note: By default, this setting is Off. Users with the appropriate permissions can enable it from the FBO Profile.