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How to Create a Payable for a Fuel Load in X-1

Managing fuel loads and creating payables in X-1 is simple when you follow these steps. This guide walks you through the process from adding a fuel load to generating a payable.

Jessi McCombs avatar
Written by Jessi McCombs
Updated over a month ago

Step 1: Add a New Fuel Load

  1. From the X-1 Dashboard, navigate to:

    • Fuel Management → Fuel Inventory → Fuel Loads

  2. Click + New Fuel Load

  3. Enter the following details:

    • BOL (Bill of Lading) number

    • Select Fuel Vendor, Fuel Type, and Fuel Owner

    • Enter Cost

    • Enter BOL QTY NET AMOUNT (Gallons Received)

    • Enter the Quantity Put into Tank

  4. Click Save

Step 2: Create the Vendor Bill in X-1

  1. After saving your fuel load, click the "Checkerboard" Icon and select Receive New

  2. Fill in:

    • Vendor Name

    • Vendor Invoice Number

    • Total Invoice Amount ($)

  3. Add a Line Item:

    • Select Fuel Type (Jet A/Avgas)

    • Enter Quantity and Price

  4. Click Save

Step 3: Apply Payment to "Ready" Payable

Once saved, the system will generate a "Ready" Payable
You can now apply payment to this payable by navigating to:

  • Accounting → Payables

Tips for Success

  • Double-check all quantities and invoice details before saving.

  • Ensure the Vendor Invoice Number matches the actual invoice for accurate tracking.

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