Overview
Credit card (CC) processing fees in X-1FBO can be configured in different ways depending on how your operation invoices customers and handles payment types. This guide outlines the two supported setup methods, along with when each approach may be most beneficial for your operation.
Both methods are fully supported within X-1FBO, and the best option will depend on your operational workflow and desired level of automation.
Method | Best For | Manual Control | Automation |
Line Item Method | Flexible invoicing workflows | High | Partial |
Tax Configuration Method | Standardized fee application | Low | High |
There are two primary ways to apply credit card processing fees in X-1FBO:
Line Item Method
Add the fee as a product/service line item
Optionally default it onto invoices
Adjust or remove it during invoicing
Tax Configuration Method
Configure the fee under Pricing → Tax Settings
Apply fees automatically based on system rules
Option 1: Line Item Method
This is the most flexible and commonly used approach.
Setup Steps
Navigate to:
FBO Settings → Products & Services
Create a new Product/Service:
Master Name: Admin/Commissions Fee
FBO Item Name: CC Processing Fee (or similar)
Item Type: Service
Optional Default Configuration
To automatically include the fee on every invoice created fro the request:
Set From Request To Invoice to: Default
💡Not recommended if you only apply credit card processing fees to certain payment methods, as the fee will populate on all invoices by default regardless of the payment type used.
How It Works
If configured as a default item, the fee will automatically populate on invoices.
At the time of invoicing, users can:
Adjust the amount
Apply it selectively
Remove it if not applicable
This approach provides flexibility while still allowing partial automation.
If the item is not configured as a default, users will need to manually add the CC Processing Fee line item to the invoice when applicable.
⚠️ Important Notes
Percentage-based calculations are not fully automated
Users must manually enter the applicable percentage amount when needed
Best For
This method is ideal for FBOs that:
Only charge CC fees in certain situations
Need flexibility per transaction
Prefer staff oversight during invoicing
Option 2: Tax / Fee Configuration Method
This method uses the Taxes & Fees framework for more standardized application.
Setup Steps
Navigate to:
Pricing → Tax Settings
Create a new Tax:
Name: Credit Card Processing Fee
Configure it as a Goods & Services Tax (or similar)
Define:
Percentage or fixed rate
Applicable product/ service category
Configure Conditions:
Global application
Payment method–specific rules
Other applicable conditions
How It Works
The fee is automatically applied based on the configured rules and behaves similarly to taxes within the system.
Updates to the fee configuration function like pricing or tax changes and will not retroactively update existing invoices.
⚠️ Important Notes
Requires careful initial configuration
Minimal manual effort is required after setup
Best For
This method is ideal for operations that:
Prefer automated fee application
Use standardized billing workflows
Want minimal staff interaction during invoicing
Summary
Whether your operation prefers greater control during invoicing or a more automated fee application process, X-1FBO provides multiple configuration options to support different billing workflows and operational preferences.
The Line Item Method is commonly used by operations that want flexibility at the invoice level, while the Tax Configuration Method is often preferred by operations seeking more standardized and automated fee application.
Need more help? Contact X‑1FBO Support for further assistance