Part 1: Adding a New Product or Service
Go to FBO Settings
Select the sub-menu titled Product and Service
Click the + New Product/Service button
Fill in the required fields with the relevant information
Click Save to complete the process 😊
Steps to Complete Product Setup:
FBO Item Name: This is the name that will appear on your reports and invoices. Be sure to choose something clear and recognizable.
Master Name: Select a master name. This is the name required by credit card (payment processing) companies for proper categorization.
Unit of Measure: Choose the standard unit of measurement that will be used for this product (e.g., gallons, liters, hours).
Item Type: Select the item type that best describes your product. This helps with classification and reporting.
Display Name on Invoice: Decide how you’d like the product to appear from the initial request through to the final invoice.
Decimal Places: Specify the number of decimal places that should be used for the quantity on the invoice.
Short Name (Optional): If your product name is too long, you can enter a shorter nickname in the Short Name field. This is optional.
Item Description: Add a description of the item in the Item Description field for clarity and reference.
Decide how you want your product to function by choosing from the available options—and don’t forget to save!
Part 2
Taxes
In this section, you will determine whether your product is taxable and if so, whether sales tax should be applied to the margin and/or the cost.
You also have the option to define tax exemptions. To do this, simply select "New Exemption Rule" and follow the prompts to specify the conditions under which a product will be exempt.
Pricing
In this section, you'll set up the retail price for your product. You'll also:
Enter the number of decimal places for the price
Choose whether you want the pricing to be based on margin or retail
Margin-based pricing: You can adjust the margin, and the system will automatically calculate the retail price.
Retail-based pricing: You can adjust the retail price, and the system will automatically calculate the margin.
Be sure to review your selection carefully to ensure accurate pricing behavior.
Step 1. Click on the pen to begin setting up a price
Step 2. Click on '+ Add Price'
Accounting: This section is where you assign the appropriate GL (General Ledger) account for accounting sync purposes. Please note: The GL accounts must be predefined under FBO Profile > GL Accounts before they can be selected here.
Note: These GLs affect the product only. For Accounts receivable GLs, go to Accounting Settings> Accounting System
Inventory: This is where you will enter your starting inventory.
Request: This is where you get to choose if you would like the product to appear on the in the New Requests. Watch the video below to see how to set it up!
Request List Display Options
If you want your product to appear on the request list, you can:
Select an icon to be displayed alongside it
Choose to display it under Single Point, where it will appear in that section
Alternatively, select either Aircraft Services or Concierge Services, and the icon will display accordingly based on your selection
Once you’ve made your selections, don’t forget to click Save!
Need Help?
Still have questions? Contact the X-1 Support Team anytime — we’re happy to assist you😊