Avfuel Fuel Release- Online Processing

Say Goodbye to Paperwork: Avfuel Fuel Releases Are now Online in X-1FBO

Managing Avfuel fuel releases just got a major upgrade. With digital processing now available directly through X-1FBO, there’s no more chasing down printed forms. Everything you need—from accessing releases to completing transactions—is now streamlined in one place.

This article walks you through how to access and work with Avfuel fuel releases in X-1FBO, so you can handle every fueling with more ease, accuracy, and speed. Let’s dive in!

Getting started is easy. There’s no action required on your end—the X-1FBO Team takes care of everything for you.

We’ll verify that your Avfuel credentials are active and ensure the correct permissions are enabled for all roles. Once that’s done, your team will be able to view and process Avfuel fuel releases with no trouble.

To access your Avfuel fuel releases:

You'll be redirected to our Version 3 interface—familiar territory if you’re already using the AD Board, Accounting Hub, or X-1 Café.

Once inside the V3 Fuel Release screen, you’ll see a list of open Avfuel fuel releases. These are automatically sorted by Arrival and Departure dates.

You can also filter and search using:

This helps you quickly find the release you need.

💡Note: If a fuel release isn’t tied to a specific aircraft, the Tail Number field will be blank.

Fuel releases are valid as long as the fuel ticket date falls within the Arrival and Departure dates, plus a 2-day grace period—giving you extra flexibility for delayed flights or billing follow-ups.

⏳ Heads-up: Avfuel fuel releases don’t expire from the list—they’ll stay available until you no longer need them.

Need more information on a release? Just click the dropdown arrow next to any entry to expand the view and see:

The card number shown under the Customer Information is the Avfuel Contract Fuel card—the same as you’d see on a physical release. While you’re using an authorization number, the system processes it as a Contract Fuel card in the backend.

To invoice using an Avfuel fuel release:

After clicking "Payment" the system will pull up the list of open fuel releases that align with the fueling date.

💡 Note: The fuel release must align with the fueling date—it must fall within the ETA and ETD, plus two extra days.

If there’s no fuel ticket on the invoice, the system will default to the invoice date.

Once you select the correct release, click Pay to complete the transaction.

✅ Final Step: After processing the transaction, the customer will be able to see the Authorization Code of the fuel release, along with the last four digits of the card number, under the Payment Information section on the invoice print.