Common Use Cases
Stand‑alone invoices are most commonly used in the following scenarios:
An airport‑based or walk‑up customer purchases oil or other stockable products without an arrival or departure request
A customer has already been billed and later requests additional services or fuel
Additional charges are needed without voiding or modifying the original invoice
Create a Stand‑Alone Invoice from Accounting
Use this method when selling products or services that are not tied to a request.
Steps
Navigate to Accounting > Invoice
Select + New Invoice in the top‑right corner
Enter the customer's name in the Sold To field
Add the applicable line items for the products or services sold
Process payment as you normally would
✅ The invoice will be created independently of the Request List.
Create a Stand‑Alone Invoice from Fuel Inventory
Use this method when a customer requests additional fuel after they have already been billed or an airport-based customer requests fuel at their hangar.
Steps
The Line Technician or Fueler creates a new fueling transaction under the appropriate customer and tail number
Navigate to Fuel Management > Fuel Inventory
Locate the applicable fuel transaction
Select the grid (checkerboard) menu
Choose Create Invoice
✅ A separate stand‑alone invoice is generated for the additional fuel.
Best Practices
✅ Use Request List–based invoices whenever possible
✅ Use stand‑alone invoices for walk‑up sales or after‑billing additions
❌ Avoid unnecessary stand‑alone invoices when a request already exists
Need more help? Contact X‑1FBO Support for further assistance